Office director: Maha Ayadah Al Aenzi

General objective: organizing and supervising all office work, administrative activities and facilitating workflow.

Tasks:

• Complete administrative and financial tasks for the vice president’s office.
• Supervise editing work, prepare responses and letters, and oversee incoming and outgoing correspondence from the vice president’s office after reviewing and noting them.
• Organize meetings, contacts, and appointments with the vice president.
• Directly supervise and organize confidential correspondence for the vice presidency.
•  Handle communication, including receiving reviewers, answering inquiries, and managing calls, faxes, and emails.
•  Refer transactions to relevant authorities in line with the vice presidency directives and provide necessary guidance.
•  Supervise and monitor vice presidency employees, develop their abilities, and enhance their performance.
•  Prepare periodic reports for employees to enhance workflow and performance.
•  Arrange appointments based on instructions from the vice president.
•  Supervise appropriate file filing mechanisms and provide necessary equipment for the vice president’s office.
• Make necessary arrangements and follow up on official trips for the vice president inside and outside the kingdom.
•  Provide periodic reports on office activities and achievements to the undersecretary.
•  Review regulations from the Ministry of Education and Ministry of human resources and apply them to the vice president’s work.
•  Complete other tasks assigned by the vice president.